AURORA HILLS MEN'S CLUB



BY- LAWS

Restated March, 2011



A GOLFING ORGANIZATION THAT PROMOTES THIS

GREATEST OF ALL GAMES THROUGH COMPETITION AMONGST

IT'S MEMBERS IN ACORDANCE WITH THE RULES SET FORTH BY THE UNITED STATES GOLF ASSOCIATION.



ARTICLE I. NAME

The name of this club shall be the Aurora Hills Men's Club (AHMC). It is an unincorporated and non-profit organization.


ARTICLE II. PURPOSE


FIRST: To stimulate interest in golf by bringing together amateur golfing enthusiasts to form a golfing club and organization.


SECOND: To promote and foster among the members a close bond and fraternity for their joint and mutual benefit, and to promote and conserve the best interests and true spirit of the game of golf as embodied in its ancient and honorable traditions.


THIRD: To encourage conformance to the USGA Rules of Golf by creating a representative authority.


FOURTH: To maintain a uniform system of handicapping as set forth in the USGA and CGA Handicap System and issue USGA Handicap Indexes to the members.


FIFTH: To provide an authoritative body to govern and conduct club competitions.






ARTICLE III. MEMBERSHIP


Section 1.

The officers, members, and persons served by this Club shall be selected entirely on a nondiscriminatory basis with respect to age, sex, race, religion, national origin or sexual orientation.

Membership is limited to amateur players only.


All paid members, regardless of established handicap or previous participation, will be allowed to play in all regular events.


Section 2.

Only golfers with a reasonable and regular opportunity to play golf with fellow members and who can personally return scores for posting may be tournament playing members and receive USGA handicap indexes from the club.

Golfers with established handicaps will be able to participate in handicap type tournaments, using those handicaps as prescribed by the tournament director.

Those members who have not established current handicaps will compete as a "scratch" player or with no handicap. In team events, those members without handicaps will be paired, when possible, with other members without handicap.

Section 3.

Membership confers no voice in the operation of any golf course, clubhouse nor any facilities of the course.

Section 4.

Membership confers no special privileges in connection with any golf course.

Section 5.

Memberships in the club are for a calendar year only, with all memberships expiring on December 31.

Section 6.

The fiscal year for the club will be January 1st through December 31st.

Section 7.

The Board of Directors may confer honorary memberships upon those whom they feel have contributed to the advancement of golf or this club. The majority vote of the Board of Directors shall be required to approve such action.

Section 8.

In the event that any member of the club shall commit any act which reflects poorly on the men's club, discredits or disrespects any member or officer, or shall refuse or neglect to comply with the rules and regulations adopted by the Board of Directors or the duly appointed officers, such member shall be subject to suspension or expulsion. Written notice shall be given to the member and they will be given an opportunity to meet with the Board of Directors and present their side of the dispute. Any person so deemed shall forfeit any and all dues.


Section 9.

The annual meeting of the Aurora Hills Men's Club shall be held in March of each year. The Board of Directors shall provide for the holding of this and such other meetings as may be deemed necessary or desirable and they shall call special meetings upon request by written petition signed by not less than 51% of the membership.

Section 9.1

A legal quorum at any meeting shall be 51% of the members present in person. Each active member in good standing shall be entitled to one vote and there shall be no proxy voting.


ARTICLE IV. BOARD OF DIRECTORS


Section 1.

The Board of Directors shall be composed of no fewer than 7 members and not more than 11 members in good standing, of the Aurora Hills Men's Club.

All powers of the Club shall be exercised by or under the authority of the Board of Directors They shall control the business and affairs in the best interest of the membership at all times.


Sub section 1.

The Board of Directors are volunteer positions and shall serve without compensation.


Section 2.

The Board of Directors shall be elected for two-year, staggered terms and shall hold office until the completion of the season of their second year (season as defined by the City of Aurora's Golf Course Operations Manual). After this two year term they are eligible for re-election.

Sub section 2.

Election to the Board shall be as follows:

A request for volunteers to the Board of Directors shall be posted on the club bulletin board and the club's web site, no later than August 1st of each year. After one month posting, a ballot shall be generated with all volunteered names. Ballots will be available at the course and on the clubs web site. Ballots will have a closing date of October 1st.

Ballots will be counted by the existing Board of Directors and the highest vote recipients will be notified and asked if they will serve on the Board. It is the intent to rotate some members of the Board each year. It is hoped that in this way the Board will experience a variety of members and therefore continue to evolve in a positive way.

Section 3.

The Board of Directors shall have the following powers:

a. To conduct, manage and control the affairs and business of the club. To make and enforce regulations thereof not inconsistent with the law and these by-laws as in their judgment requires.

b. To create and appoint committees as it shall see fit, define the duties and authorities of such committees and remove any member of said committees as they deem unfit.

c. To limit or prohibit any games or sports which it deems prejudicial to the best interest of the Club as to bring the Club into disrepute.

d. To approve payment of bills in excess of $50 as authorized by the President and/or Board Members.

e. A quorum for the transaction of business shall be a majority of the Directors elected.

f. No accounts or financial obligations shall be made by any Board Member, officer, or person of the general membership without prior approval of a majority of the Board of Directors.


ARTICLE V. OFFICERS AND COMMITTEES


Section 1.

On or about November 1st, of the election of the new Board Members, a meeting shall be held at which time the election of officers will be held.

Section 2.

The Board shall authorize and define the powers and duties of all committees.


Section 3.

The Board shall nominate and elect the President. The President shall in turn appoint all officers and committee chairs. The President shall be an ex-officio member of all committees.


Section 4.

Except as modified by the Board, all appointed committees shall function as recommended in the USGA Golf Committee Manual. Committees shall be appointed, by the President, each year.


Sub-Section 1:

The Board of Directors shall consist of a President, Vice President,

Secretary/Treasurer, Handicap Chairman, Web site manager and any other position as deemed necessary by the President.


I. Powers and duties of the President are:

A. To preside at all meetings of the Club and Board of Directors.

B. To ensure the By-Laws and such rules and regulations as recommended by the USGA and by the Board is properly executed and to report to the   Board any infractions.

C. To call meetings that are herein required to be called by him.

D. To exercise general leadership over the business and affairs of the Club. To provide a report on the general concerns and condition of the Club at the annual meeting and at any time deemed appropriate.

E. To act as ex-officio member of all committees.

F. To cast the deciding vote in the event of a tie at all meetings of the Club or the Board of Directors.

G. To appoint officers and committee chairmen as prescribed by these by-laws and establish other committees as deemed necessary.


II. Powers and duties of the Vice President are:

A. In the absence of the President to assume all duties assigned to the position of the President.

B. To act as the Home Tournament Chairman.

1. The V-P will be the overseer of all tournaments involving the members of the Aurora Hills Men's Club.

C. Plan, schedule and publish the dates and formats and establish entry requirements and control the general practices for all home tournaments.

D. To prepare the scoring boards and score cards with the names of all the entrants and supervise the competition.

E. To score the tournament with assistance from members he has recruited, and to provide the Handicap Chairman with the score cards at the end of the day so they may be electronically posted.


F. To keep tournament results and present those results to the Board.

G. To notify the President of the results of analysis of tournaments, which may indicate that and existing handicap may not accurately reflect a member's skill level.

H. Direct and assists the chairmen of the Inter-League and Member Guest

Tournaments.

I. Any other duties as deemed necessary by the President and or Board of Directors.


III. Powers and duties of the Secretary/Treasurer are:

   Secretary

A. To maintain full, open, complete and accurate records of all Board of Directors and general meetings of the Club.

B. To keep a current, complete membership roster of Club members and to furnish a copy of this roster to each Board Member and the Aurora Hill Pro Shop.

C. To maintain official correspondence of the Club.

D. To publish and maintain all Board adopted or rescinded policies.

E. To provide the Webmaster all current information to post on the Clubs web site.


   Treasurer

A. Under normal circumstances, to sign all checks and drafts. In his absence, the Treasurer will delegate primary signatory authority in the order of the President first and the Vice President second.

B. To receive and safely keep all monies of the Club, to deposit it in the name of the Club, to disburse the same upon the approval of the Board and to sign all checks and drafts.

C. To keep complete records of the accounts of every member of the Club and to collect all funds of the Club.

D. To keep full and accurate records of accounts of the receipts and disbursements of the Club and to print monthly reports to the Board Members.

1. A monthly report will be posted on the Men's club information board and will be kept as current as possible.

E. To submit at the annual meeting a complete statement and report on the financials of the last year.

F. To identify existing or predictable financial problems and make remedies recommendations to the Board.

G. Any other duties as deemed necessary by the President and or Board of Directors.


IV. Powers and duties of the Handicap Chairman are:

A. Ensure that all members' tournament scores are posted accurately and that the equitable stroke rule has been applied.

B. Monitor whenever possible, recreational play to ensure that players are accurately positing their scores.

C. Notify the President and Board when it is suspected that a player is not accurately posting their scores.

D. Prepare the necessary applications to the CGA for handicap compliance.

E. Assist when necessary, the tournament chairman in the preparation or completion of tournaments.

F. Relay all communication with the USGA and CGA with regards to handicaps.

G. Any other duties as deemed necessary by the President and or Board of Directors.

V. Powers and Duties of the Marketing and Membership Chairman are:

A. To encourage new membership by promoting, advertising or using whatever creative means appropriate.

B. Through contact with neighborhood business, encourage participation in the Club by means of donations or prizes.

C. Keep the Board advised on promotions and the status of membership drives.

D. Any other duties as deemed necessary by the President and or Board of Directors.

VI. Powers and Duties of the Web site Manager are:

A. Develop and maintain an Aurora Hills Men's Club Web site.

B. Communicate with the City Golf Manager to aid in the management of the site.

C. Keep the President and the Board appraised of the status of this site and any changes required or desired.

D. Any other duties as deemed necessary by the President and or Board of Directors.









VII. Audit Committee:

The Audit Committee shall consist of three (3) members. The President and Treasurer shall not be members of the Audit Committee. A minimum of one member of the Audit Committee shall come from the membership at large and not be a member of the Board of Directors. Audit Committee members shall be elected by a plurality vote at a meeting of the members to serve a one-year term. Any vacancy which occurs on the Audit Committee during the year shall be filled by the remainder of the Audit Committee. The Audit Committee will be responsible for submitting a financial statement to the Aurora Golf Business Manager by February 1st each year.


VIII. Vacancies:

The vacancy of any board position shall be filled by a majority vote of the Board of Directors. Any Board Member may call for a special meeting to fill said vacancies.


IX. Definitions and additional information.


AMENDMENT OF BY-LAWS

These by laws may be amended or modified on an annual basis. System for amendment or modification is as follows:


A. A request that details the reason for the change and the logic behind the request must be submitted to the Board of Directors. This may be done in written form or by attending a meeting of the Board.

B. After examination by the Board, the suggested change will be brought before the general Membership at either the Annual Spring Meeting or at the Fall Awards Meeting.

C. Changes will be presented to the Membership by a Board member and if necessary, the person suggesting the change may be asked to explain the reason for the change.

D. The General Membership will be asked to vote on the adoption or rejection of the change by a show of hands.

E. A majority vote of 51% of the members present will be required to modify the By Laws.


DUES

All membership fees and dues shall be evaluated and established by the Board of Directors from time to time in such amounts as they deem to be adequate to operate and maintain the club. All monies collected shall accrue to the benefit of the membership. A donation to an approved charity will be given each year and will be presented and voted on by the Board of Directors, based on sufficient funds being available.


50 S. Peoria St, Aurora, Colorado 80012